Here is the video of Monday night's meeting of the Macon County Commissioners that took place in Highlands, NC. I have also included the public agenda for your convenience and the press kit in the interest of promoting transparency. No other local media organization makes this information available to the citizens of Macon County.
If you are interested in just the budget message that was delivered by county manager Jack Horton, please read this article. To date, I have not been able to obtain a copy of the proposed budget and am continuing to seek one so that I might be able to share it with you.
MACON COUNTY BOARD OF COMMISSIONERS
MAY 20, 2013 – 7 P.M.
CONTINUED SESSION
AGENDA
HIGHLANDS CIVIC CENTER
600 NORTH 4TH STREET
HIGHLANDS, NC
1. Reconvene and welcome by Chairman Corbin
2. Announcements
3. Moment of Silence
4. Pledge of Allegiance
5. Public Hearing(s) – none
6. Public Comment Period
7. Adjustments to and approval of the agenda
8. Reports/Presentations
A. Presentation of the proposed Fiscal Year 2013-2014 budget – County Manager
9. Old Business
10.New Business
A. Presentation of proposed revisions to the subdivision ordinance – County Attorney
B. Establishment of a cemetery board for Macon County – County Attorney
C. Consideration of bid for computer hardware for Macon County Schools
D. Funding for No-Rise Study at Macon County Airport – County Manager
E. Southwestern Commission Regional Visioning Effort – Chairman Corbin
F. Consideration of declaring ambulance as surplus and donating the same to the Town of Highlands Police Department – County Manager and County Attorney
11.Consent Agenda All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners.
A. Minutes of the April 9th, April 12th, April 18th, and April 23rd meetings
B. Budget amendments #169, #174 and #175
C. Tax releases (none)
D. Consideration of county management records retention and
disposition schedule
E. Change to Macon County Public Health Fee Schedule
F. Pool hours/prices for Macon County Parks and Recreation
G. Monthly ad valorem tax report (no action necessary)
12.Appointments
A. Board of Health (three seats)
B. Social Services Board (one seat)
C. Planning Board (one seat)
13.Closed session (if necessary)
14.Adjournment/Recess
Duke Carolinas’ rate request is its third since 2009. Customers will be asked to pay for the $3.8 billion the company has spent since 2011 on new power plants and upgrades to nuclear plants and transmission systems.
While Duke is seeking a 9.7 percent overall increase, most residential customers would pay about 14 percent more. The Utilities Commission has to approve any increase.
In its most recent previous rate case, settled in January 2012, Duke agreed to an increase of less than half the size of its original request.
Duke Carolinas serves 1.9 million customers, mostly in North Carolina’s western half.
Tonight's hearing will start at 7pm on the fourth floor of the Macon County Courthouse.
Be aware that there will be plenty of people present at the Duke Energy Rate Increase public hearing, and, as always, the majority of them will have been fully coached on what to say and how to say it via workshops and Webinars. For example:
Wednesday, May 15, 6:30 pm: How to Tell a Compelling Story. This training by NC WARN organizers will focus on how to tell a compelling story when testifying at upcoming NC Utility Commission public hearings on the Duke Energy rate hike. Use what you learn to speak out for the real public good!
Update #1: I have added a copy of last year's budget message for comparison's sake at the end of this article. Update #2: Here is a searchable text of the current budget message...
Macon County Manager's Office • Budget Message
May 20, 2013
Macon County Board of Commissioners
Chairman: Kevin Corbin
Vice-Chair: : Ronnie Beale
Commissioner: Ron Haven
Commissioner: Paul Higdon
Commissioner: Jimmy Tate
Gentlemen,
In accordance with the North Carolina Local Government Budget and Fiscal Control Act, I am pleased to present to you the proposed budget for Macon County for Fiscal Year 2013-2014.
Macon County continues to maintain a solid financial position compared with many counties in North Carolina. The county currently has the lowest ad-valorem property tax rate among all 100 counties in North Carolina (@ 27.9 cents per $100) , and our fund balance remains healthy. This continues to provide a high degree of financial security in terms of being prepared for unexpected emergencies or shortfalls in revenue. The healthy fund balance, a conservative approach to budgeting, along with a consistent tax collection rate contributes to Macon County’s A+ Bond Rating.
The past year has been remarkable for Macon County in terms of positive accomplishments, especially in an era of economic distress throughout our state and nation. We are very pleased that the record will show the county has been vigilant in its approach to responsible financial planning while making needed improvements and investments in the future of all our citizens. I sincerely believe this is what is expected in order to be good stewards of the public trust. I will take time in this budget message to emphasize both highlights of the current year, and the challenges facing the county next year.
Current Year Highlights
This past year we have seen the completion of the new K-4 Iotla Valley Elementary School. The school opened on time and under budget at a cost of ($11,300,000) or $118.00 per square foot, and was financed with Qualified School Construction Bonds (QSCB) at a net interest rate of .48% for a term of 17 years
Replacement windows were installed in the newly renovated Nantahala School with savings from the $1,800,000 renovation that was completed last year.
Construction renovation ($1,5000,000) has begun on the Highlands K-12 School with completion hopefully by August 26th.This project is being funded by the county using (QZAB) Qualified Zone Academy Bonds at a net interest of 0%.
The county has coordinated the funding and administration of the Swiss Colony water project for the Town of Franklin. Total cost is $750,000 .The project will be completed this month. This was a part of the original Highway 28 North, Riverbend water project of $1,800,000. The entire system will be transferred to the Town Of Franklin for maintenance and operation.
Macon County funded a 10% match ($200,000) for the $ 2,000,000 Macon County Airport Apron renewal project which is now complete. The Airport is in line now for additional FAA funding for the next fiscal year for a project to widen the runway.
We have completed the renovation of the new Sheriff’s Office on Palmer Street along with a new DMV Drivers License Office at the same location.
The Barrett building renovation is complete including a state of the art Emergency Communications Center and elevator service to all three floors.
With the priority of keeping our public safety equipment up to date, this year we purchased 6 new patrol vehicles for the Sheriff’s Department, 2 new Ambulances and 12 new defibrillator/monitor machines for each of our ambulances in the Emergency Medical Services Department. We also added an Autopluse machine for each base in EMS.
Thanks to the efforts of our Finance Director and BB&T, we were able to refinance long term existing debt for the county saving over $2,700,000 in interest charges.
We were able to provide $1,500,000 to the Macon County Public School System that enabled them to upgrade all their current Information Technology equipment.
We renovated the Pool House and the Swimming Pool at the Macon County Recreation Parkmaking it a safe, modern, and family friendly facility. It opens this month.
The county was able to purchase a 48 acre tract of land known as Parker Meadows, which in time will be developed into a state of the art ball park and recreation facility containing 8 softball/ baseball fields along with other amenities
Our Economic Development efforts are paying off with increased activity in the Business Development Center with new prospects for job creation. We were extremely fortunate to be able help Tri Corn International acquire and establish a new business here (Franklin Tubular Products) to replace Whitley Products. Our EDC Director, the Economic Development Commission, and both the Town of Franklin and Macon County contributed to making this a success.
Our new Macon County Health Department Dental Clinic is now up and running and we are completing the long awaited renovation of the Holly Springs Community Development Building this month.
Highlights of the Proposed Budget
On the revenue side of the budget, growth in the tax base is minimal (less than 1%) but sales taxes have begun to increase modestly (2%). We have managed to deal effectively with the fiscal challenges, and continue to hope for an improved economy next year.
We started the budget process this year with a mid-year retreat/work session with the Board of Commissioners. It was the consensus of the Board at that time that we would construct a budget without an adjustment to the property tax rate. This proposed budget meets that objective.
After discussing possible goals and objectives for the coming year a budget schedule was presented, and we have tried to stay with that timetable as closely as possible. It is as follows:
MACON COUNTY
FY 2013/2014 BUDGET CALENDAR
January 19, 2013. . . . . . . . . . . . . . . BOCC receives FY 2013/2014 budget calendar Feb. 15, 2013 at 8:30 a.m. . . . . . . . . . . . . . . . Preliminary Budget Meeting with Department Heads March 15, 2013. . . . . . . . . . . . . . . Departments complete line item budget input and return hard copy requests and narratives. March 25, 2013. . . . . . . . . . . . . . . Print line item budget report for County Manager review. April 1 - April 12, 2013. . . . . . . . . . . . . . . County Manager meetings with department heads April 15, 2013. . . . . . . . . . . . . . . Macon County Schools and outside agencies submit budget requests. May 14, 2013. . . . . . . . . . . . . . . Manager’s recommended budget presented to BOCC with message; distributed to department heads, posted on County webpage. May 15, 2013 until. . . . . . . . . . . . . . . Work Sessions with Board June 11, 2013 at 6:00 p.m. . . . . . . . . . . . . . . Public hearing on the budget June 18, 2013 at 6:00 p.m. . . . . . . . . . . . . . . Board adopts budget
Revenue Projections
The following charts and graphs may prove helpful as we view the Revenues and Expenditures in the proposed budget. (Graphs and charts to follow) We have also listed below definitions of revenue and expenditure categories.
EXPLANATION OF REVENUE AND EXPENDITURE CATEGORIES
REVENUES BY SOURCE
Property tax- collections of current year and prior year unit-wide tax levies; interest on delinquent taxes; late listing penalties; and other costs of collecting delinquent taxes.
Other Tax- collections of taxes from special tax districts; animal taxes; deed stamp excise taxes; real property transfer taxes; scrap tire disposal taxes; local occupancy taxes; prepared food taxes; 911 charges; white goods disposal tax; and privilege and other license taxes.
Sales Tax- collections of the one percent local option Sales Tax (Article 39) and the one-half of one percent local option Sales Taxes (Articles 40, 42,).
Sales and Services- parking revenues; rents and royalties; airport revenues; fire protection charges; solid waste charges; ambulance and rescue squad charges; cemetery revenues; recreational service revenues; library service revenues; other cultural and recreational service revenues; client and third party payments for health, mental health, social services, and nursing home services; mass transit revenues; and water/sewer charges.
Intergovernmental- federal, state, and local financial assistance including payments in lieu of taxes; equitable sharing of federally forfeited property; categorical grants; controlled substance taxes; distributions of beer and wine taxes; payments of court costs. Public School Building Capital Fund revenues; Public School Building Bond Fund revenues; and lottery receipts for school construction
Miscellaneous- building permits; Register of Deeds’ fees; building inspection fees; other permits; investment earnings; special assessments; private contributions and donations; sales of materials, fixed assets, and real property; ABC Board bottle taxes; ABC Board profit distributions; proceeds of the sale of bonds and notes; proceeds of lease purchase agreements; and other Miscellaneous Revenues
EXPENDITURES BY FUNCTION
Education - appropriations to school administrative units and to community college systems for current operations and capital outlays
Debt Service - principal, interest, and fees paid or accrued on debt.
Human Services - expenditures for the public health, mental health, and social services programs; veterans’ service officers; legal aid; appropriations to hospital; county’s share of Medicaid payments, Work First expenses, and Special Assistance to Adults; county’s share paid to multi-county health district and an area mental health authority; and payments of the 5-cent ABC Board bottle tax.
General Government - expenditures for the governing body, administration, elections, finance, revaluations, legal services, Register of Deeds, construction and maintenance of public buildings not related to other functions, court facilities, and net central services.
Public Safety - expenditures for the sheriff’s department, jails, emergency communications, emergency management activities, fire protection, building inspections, rescue and ambulance services, animal control, and medical examiners or coroners.
Other - expenditures for transportation, solid waste, drainage and watershed, cemeteries, planning and zoning, economic and community development, agriculture extension programs, special employment programs, culture and recreation, water and sewer, unallocated fringe benefits, and miscellaneous expenditures.
Fund Balance Available and Appropriated
We strive to maintain a stable fund balance that meets or exceeds the goal of keeping a fund balance by year’s end equal to at least 25% of total expenditures. This is vitally important in order to keep Macon County financially prepared and fiscally sound. Our policy is to only appropriate fund balance to cover capital and/or one time discretionary expenses.
Fund balance "available" is the statutory concept that describes the amount of funds local governments legally have available to be appropriated in the coming fiscal year. It is essential that ad valorem tax-levying units, such as municipalities and counties, maintain an adequate amount of fund balance available to meet their cash flow needs during the months in their revenue cycles when outflows exceed inflows. This ensures that the unit can meet current obligations and to prevent the unit from experiencing cash flow difficulties.
The Local Government Commission policy requires that, on June 30, units maintain a minimum balance of 8 percent of the prior year’s expenditures, or approximately one month of expenditures.
North Carolina counties have historically maintained fund balance available levels well above the 8 percent minimum as a cushion against unexpected expenditures, emergencies or declines in revenues. Bond rating agencies reinforce the notion that fund balance should be above 8 percent and that higher levels are required for sound financial management. The higher balance is often necessary because the available fund balance many times includes restricted amounts, such as sales tax that is restricted for school capital outlay and funds set aside for debt service.
Using the 8 percent fund balance metric as a target, rather than an absolute minimum, may have devastating effects on the fiscal health of North Carolina counties. Across the state, the average fund balance amounts maintained by counties have been fairly consistent throughout the recent economic downturn. Counties have responded to the current economic downturn by reducing their budgets to avoid depleting fund balance available. Many counties have reduced expenditures through layoffs, furloughs, and service reductions. In addition, some counties have had to raise taxes and fees to maintain their financial stability. Their boards have made the difficult choices to maintain the good fiscal health that North Carolina local governments seek to achieve. Maintaining a strong fund balance is the prudent course for counties especially during these uncertain economic times. Depleting the fund balance could result in the county being forced to raise property taxes in order to meet essential and vital needs of our citizens.
Highlights
Tax Assessment: Work is underway now in the property revaluation process. It must be completed and on the books by January 2015. Much of this work will be accomplished during the next fiscal year 2013/2014.
Beginning July 1st this year there will be a new process in place by the NC Department of Motor Vehicles. Vehicles subject to property tax (city and county) will be paid at the time of License Plate renewal. This will obviously take some time to adjust to. The net effect will be that eventually local governments will collect 100% of property taxes due on motor vehicles. Our collection rate now is below 90%.
In regard to Information Technology, the proposed budget reflects our need to expand capabilities to retrieve and retain additional data associated with all county departments. This means we must continue to invest in new hardware and software accordingly.
Public Safety continues to be a top priority in the county budget with the acquisition next year of two new ambulances for our EMS Service, and five new patrol vehicles for the Sheriff’s Department.
There are no new county positions included in the proposed budget. We have allowed for funds in the Schools Capital Outlay budget for improvements related to school safety. We had 16 new positions requested in the budget process by multiple departments, but none have been included in the proposed budget due to limited resources.
We have been notified that the Macon County Airport Authority has been approved for additional FAA and state funding of approximately $2,900,000 and will require a 10% local match. When that is made official it will be brought to the Board of Commissioners for consideration. It is not reflected in the proposed budget.
The Cowee School Project has been separated from the Economic Development budget to better identify the expenditures related to that project. The budget does include a new heating and cooling system for the building. The new system will reduce energy cost and pay back can be realized in two to three years depending on the rising cost of fuel oil.
Our Transit budget for Elderly and Handicapped Transportation has been included in the Transit Department’s operations budget for the coming year.
Soil Conservation Service includes a grant from Duke Energy, $37,050
The Health Department budget includes the Regional Transformational Grant of $570,000. This is pass though money and will not have a permanent effect on the regular Health Department budget.
There is a small contribution to the Community Care Clinic. The original request was for $50,000 but due to limited resources it has been recommended to begin at $10,000.
The Department of Social Services budget contains $1,460,276 in pass through funds from the state for Day Care payments to providers in Macon County. This is neither revenue nor expenditure in terms of county funding. It inflates the DSS budget arbitrarily, as this was originally paid directly by the state.
It should be pointed out that the grants for Health and Social Services account for over 2 million ($2,000,000) in the budget. Without the Transformation Grant and the pass through of Day Care payments from the state, our overall budget would be considerably smaller.
The Fontana Regional Library system that operates the Macon County and Hudson Libraries is budgeted for an increase of a 3.15% for the coming year.
In addition to the regular annual appropriation for recreation for the Town of Highlands($495,000), the budget reflects an additional $250,000 which represents a joint effort between the town and the county for the Swimming Pool replacement project scheduled for later this year.
Education remains a priority for Macon County
In the past five years Macon County has made an enormous commitment to our local educational system in terms of capital needs as the following demonstrates.
Macon County Public School Capital Funding
Capital improvements to East Franklin Elementary School (QZAB)..........$2,000,000
New Intermediate School and expansion to East Franklin..................... $20,000,000
Purchase (Owens) property for Mountain View Intermediate..................$2,600,000
Nantahala Renovation (QZAB)....................................................................$1,800,000
Iotla Valley Elementary School Construction...........................................$13,869,000
Franklin High School Improvements...........................................................$1,321,000
Highlands School Improvements and sports fields........................................$938,000
Information Technology for the entire School System...............................$1,500,000
Highlands School Renovation.......................................................................$1,500,000
____________________________________________________________________
Total County Funded School Capital Projects since 2008.......................$45,528,000
Macon County Schools County Funding
For Current Expense and Debt Service
Our local school system is facing a crisis in terms of current operational expense. The primary responsibility counties have is to provide adequate school facilities and the primary responsibility for the state is to fund operational expenses. Over the past couple of years the school system has tried to maintain an operational level created by stimulus funding and erratic state funding. This year’s county funding recommendation is as follows: A 3% increase in Current Expense with a Capital Outlay appropriation of $199,035.
FY 13-14 Current Exp - CO-Solid Waste - Supplement...............$7,819,986
Public School Debt Service - ..................................................... $5,660,676
FY 2014 Total Macon County General Fund Budget................ $46,643,716
School Funding as Percent of General Fund.............................. 28.90%
County Property Taxes ..........................................................$25,394,671
Appropriation as a Percent of Property Taxes........................... 53.08%
Without a reduction in expenses, a revenue shortfall of $1,355,539 will occur next year. A property tax increase of 1.5 cents per hundred dollars valuation would be required to generate this amount of revenue.
Challenges for the Coming Year
In order to fund essential county services, meet the county’s debt service obligation on capital projects, and maintain critical needs in education and public safety, we have made decisions and recommendations that prioritize ,and in many cases reduce departmental and agency budget requests this year. There are many worthwhile and commendable projects, programs, and services that have merit and still need to be funded and or implemented, but have not been included in this proposal due to lack of additional revenue.
The original approved general fund budget for this year (2012/2013) was $44,391,193. Due to continuing contracts, grants, and additional revenue the current revised budget for this year is$48,007,997. The proposed general fund budget for fiscal year (2013/2014) is $46,643,716.
The county General Fund operating budget is balanced within existing revenues. The goal set by the Board in January was to create a balanced budget without a tax increase. No property tax increase is requested or reflected in this proposed budget. We have reduced requests for capital outlay and trimmed other expenses where feasible. Our goal over the past five years has been to maintain the current level of service without additional staff. We have been able to do that by leaving non critical positions unfilled throughout county departments. We continue to fill only essential positions when they become vacant. Our county employees have worked hard to do their job as they continue to help us hold the line on spending while delivering essential county services. Macon County is indeed fortunate to have such dedicated and devoted employees. The Board earlier this year implemented the new classification and pay plan. Your county employees are very grateful for the Board’s action in bringing our entry level salaries up to minimum recruitment levels and adjusting fair compensation based on the market rate.
Our self funded health insurance program continues to remain strong. We have not increased our rates for employee/dependant coverage in several years due to the fact our claims experience has been favorable. We are not proposing an increase in employee contributions at this time. To do this would sacrifice Macon County’s grandfather status and result in total higher cost for coverage because of tenants of the Affordable Care Act. This will be needing review by January 2014 and adjustments can be considered at that time as a result of full implementation of the Federal Governments Affordable Care Act.
Every year, Macon County strives to improve facilities, provide and maintain services, while we recruit and retain qualified employees. Our goal continues to be improving quality service for citizens and visitors alike. We are committed to maintaining the county’s leadership position in Western North Carolina. Macon County has a reputation of being a forward thinking progressive county that seeks to improve the quality of life while carefully balancing the needs of our citizens and the tax burden they are asked to bear. I believe this proposed county budget reflects that commitment.
A full and complete line item detail has been prepared that gives a thorough breakdown of each expenditure, appropriation and revenue source.
The state is still facing another budget crisis. With the General Assembly still in session we remain concerned that the state could shift additional responsibilities and/or reduce county funding to correct its budget situation. We hope that will not be the case. We have been reassured by our legislators that the state will not balance their budget on the backs of the counties this year. They seem to be trying to hold to that pledge. I remain somewhat optimistic.
Funding for outside agencies in the Special Appropriations budget remains at current year levels.
The proposed budget for Macon County for Fiscal Year 2013 / 2014 as required by state statute is balanced with revenues and expenditures of $46,643,716 and is hereby submitted for your review and consideration.
Respectfully,
C. Jack Horton
County Manager/ Budget Officer
Here is video of the budget message as delivered by county manager Jack Horton at last night's meeting of the Macon County Commissioners in Highlands, NC. A written copy is below the video for your convenience.
I will embed a copy of the budget here when it becomes available.
I will have the full video of that meeting uploaded by sometime this afternoon.
Macon County Board of Commissioners
Chairman: Kevin Corbin
Vice-Chair: Bobby Kuppers
Commissioner: Ronnie Beale
Commissioner: Ron Haven
Commissioner: Jimmy Tate
Gentlemen,
In accordance with the North Carolina Local Government Budget and Fiscal Control Act, I am pleased to present to you the proposed budget for Macon County for fiscal year 2012/2013.
Macon County continues to maintain an enviable position in comparison to many counties in North Carolina. The county remains in sound financial condition, and currently has the lowest ad-valorem property tax rate among all counties in North Carolina (@ 27.9 cents per $100). Our county credit rating this year was raised by Standard and Poor’s from an A to an A+. Our fund balance is stable and allows the county to have reserves in an amount equal to at least three months of operating expenditures. This provides a strong degree of financial security in terms of being prepared for unexpected emergencies or shortfalls in revenue. The healthy fund balance, a conservative approach to budgeting, along with a consistent tax collection rate contributes to Macon County’s favorable Bond Rating.
There are many positive accomplishments the county can be proud of, while at the same time being vigilant in our approach to responsible financial planning. I sincerely believe this is what is meant by being a good steward of public funds. I will take time in this budget message to emphasize both highlights of the current year, and the challenges facing the county next year.
On the revenue side of the budget, growth in the tax base is minimal and although sales taxes have somewhat stabilized they continue to fall short of past years growth experience. We, like everyone continue to hope for a better economy next year.
During the past year Macon County continued with several major projects and has made considerable progress on these. The following list provides some insight on these very important contributions to the future of Macon County.
Construction continues on the new K-4 Iotla Valley Elementary School, (Construction Cost) $11,300,000, $118.00 per square foot, financed at a net interest rate to the county of 0.48 %. The debt will retire in 17 years, and the school is on schedule to be completed and occupied by this August.
Little Tennessee/Cartoogechaye Creek Sewer Interceptor Line: The main line is now operational. When we complete the reuse system at the landfill, the project we will be finished. We expect to finalize by June 30th.
The Riverbend Road/ Highway 28 North, water project is now complete along with a new 500,000 gallon finished water storage tank (Wilkie Street Tank). Funds to extend new water service to the Swiss Colony subdivision area are available, and we are waiting for the Town of Franklin to acquire the necessary easements and rights of way in order to let the contract on this additional phase of the project.
The Macon County Airport runway extension project has been completed after nearly 10 years of delays and setbacks. The county in this year’s budget appropriated enough funds ($232,634) to match a new Federal Aviation Administration grant of ($2,093,706) for the rehabilitation and repaving of the airport apron. This project will begin this fiscal year but likely will not be completed until early next fiscal year.
Renovation is well underway on the new Sherriff’s Office on Palmer Street. We expect to have the work completed by June 30, and hopefully fully occupied by then.
The Barrett Building renovation is proceeding well and with any luck we should have that project completed this summer. In addition to renovating the top floor, and installing a state of the art communications system for the county’s Emergency 911 Center, a new interior accessible elevator will be installed to make the entire building more ADA compliant and handicap accessible.
The Business Development Center (Incubator) has suddenly taken off with renewed interest. We have several new businesses that have located there this year and have recently had request for more space. We hope to be able to relocate the DMV Drivers License Office and utilize that space for business development purposes soon.
Challenges for the Coming Year
In order to fund essential county services, meet the county’s debt service obligation on capital projects, and maintain critical needs in education and public safety, we have made decisions and recommendations that prioritize ,and in many cases reduce departmental and agency budget requests this year. There are many worthwhile and commendable projects, programs, and services that have merit and still need to be funded and or implemented, but have not been included in this proposal due to lack of additional revenue.
The original approved general fund budget for this year (2011/2012) was $42,775,263. Due to continuing contracts and additional revenue the current revised budget for this year is $45,788,503. The proposed general fund budget for fiscal year (2012/2013) is $44,275,869.
The proposed budget for (2012/13) is 3.5% more than the (2011/2012) original approved general fund budget, and is 3.3% less than the revised current year general fund budget. The increase is due in large part because of additional appropriations from fund balance not from a growth in general fund revenues. This is basically a no growth budget except for one time expenditures from fund balance reserve.
The county General Fund operating budget is balanced within existing revenues. No property tax increase is requested or recommended. We have reduced requests for capital outlay from our departments and trimmed other expenses where feasible. Our goal over the past four years has been to maintain the current level of service without additional staff. We have been able to do that by leaving non critical positions unfilled throughout county departments. We have asked county staff to take on additional work load with no salary adjustment. We continue to fill only essential positions when they become vacant.
Our county employees have worked hard to do their job without complaint as they continue to help us hold the line on spending while delivering essential county services. Macon County is indeed fortunate to have such dedicated and devoted employees. The Board earlier this year authorized a new classification and pay plan study that is almost ready for presentation. We do not have the financial impact of that study at this time, and therefore have not budgeted anything at this point for implementation of the approved plan. We will continue to work with Springsted (our consultant) on an implementation plan when we receive the final report. At this point the proposed budget contains no salary adjustments.
Our self-funded health insurance program continues to remain strong. We have not had to increase our rates for employees/dependant coverage in four years due to the fact our loss in claims has been favorable. We are not proposing an increase in employee contributions at this time. This will be the fifth consecutive year without an increase. I anticipate that next year (2013/2014) that will definitely change.
Every year, Macon County strives to improve services, recruit and retain quality employees and work to maintain and improve the quality of life for residents and visitors alike. We are committed to maintaining our leadership position in Western North Carolina. Macon County enjoys a reputation of being a forward thinking progressive county that seeks to preserve the quality of life while carefully balancing the needs of our citizens and the tax burden they are asked to bear. I believe this proposed county budget reflects that commitment.
There are several key issues we have addressed as we prepared this spending plan for next year. Here are a few highlights of that plan. A full and complete line item detail has been prepared that gives a thorough breakdown of each expenditure, appropriation and revenue source.
The state is still facing yet another budget crisis next year. With the General Assembly in session we remain concerned that the state could shift additional responsibilities and/or reduce county funding to correct its budget crisis. We hope that will not be the case. We have been reassured by our legislators that the state will not balance their budget on the backs of the counties this year. So far they seem to be holding to that pledge. I remain guardedly optimistic
Education remains a priority for Macon County
In the past four years Macon County has made an enormous commitment to our local educational system in terms of capital improvement needs as the following demonstrates.
Macon County Public School Capital Funding
Capital improvements to East Franklin Elementary School (QZAB)..........$2,000,000 New Intermediate School and expansion to East Franklin..........$20,000,000 Purchase (Owens) property for Mountain View Intermediate..........$2,600,000 Nantahala Renovation (QZAB)..........$1,800,000 Iotla Valley Elementary School Construction..........$13,869,000 Franklin High School Improvements..........$1,321,000 Highlands School Improvements and sports fields..........$938,000 Macon Middle School Air Conditioning..........$80,000 South Macon Access Road..........$88,657 Union Academy roof replacement..........$62,765 ____________________________________________________________________
Total County Funded School Capital Projects since 2008..........$42,759,422
We plan to complete the window replacement on the Nantahala School in the coming year. Leftover QZAB funds and a small local appropriation will finish this item that was omitted in the original project due to shortage of funding at that time.
The critical need at this time in our school system is Technology.
The county is well aware that the current situation regarding computer upgrades is far behind where it needs to be. With the elimination of ADM funding for technology by the state, our replacement schedule has grown from a five year replacement schedule to a nine year replacement schedule. In addition to that, in less than two years (2014) the state will require all local School Systems to be able to do assessments, and send end of grade reports electronically to Raleigh. In order to meet this critical need now it will require an estimated $1,500,000 in funding specifically for Information Technology. This budget includes a proposal to seek a low interest (around 1.75%) short term (54 month) loan in order to immediately address this issue. The debt will be paid back in yearly fund balance appropriations. This would not only solve the immediate problem but preserve the county fund balance in case of emergency. The estimated loan payment of $311,829 is included in this proposed budget. If the economy improves the county would reserve the right to retire the debt before the end of the term.
Macon County Schools County Funding
For Current Expense and Debt Service
FY 12-13 Current Exp- CO-Solid Waste- Supplement- Debt Service..........$12,384,421
FY 12-13 Total Macon County General Fund Budget..........$44,275,869
Percent of Total General Fund Budget..........28%
Appropriation as a Percent of Property Taxes..........48.89%
The proposed FY 2012/2013 budget recommends the county appropriation to the School Current Expense budget increase to the FY 2009/2010 level of $6,911,000 and the Capital Outlay Budget be funded at $256,000. With current capital outlay at this level of funding the School System could be able to meet at least some of their current critical capital needs. As noted earlier, county funding addresses the $1,500,000 technology need in the school system. The proposed budget continues to include full funding for the teacher supplement.
Public Safety
Another ongoing concern and high priority is public safety. With this in mind the recommendation in this proposed budget is to replace two four wheel drive ambulances in the EMS Department, and six patrol vehicles in the Sheriff’s Department. This will help Macon County preserve our rotation system and preserve our readiness to be fully prepared and able to respond effectively and efficiently when the need arises.
Funding for outside agencies in the Special Appropriations budget remains at current year levels.
The proposed budget for Macon County for Fiscal Year 2012/2013 as required by state statute is balanced with revenues and expenditures of $44,275,869 and is hereby submitted for your review and consideration.
PRESS RELEASE NC Governor's Highway Safety Program
RALEIGH – The state of North Carolina was not just First in Flight. It was also the first state in the nation to launch an innovative seat belt safety awareness campaign called “Click It or Ticket.” Starting Monday, May 20, the Governor’s Highway Safety Program will celebrate the campaign’s 20th anniversary.
“We’re proud of the hard work we’ve put into making this campaign a model adopted today by every state in the country,” said N.C. Department of Transportation Secretary Tony Tata. “We know the impact of “Click It or Ticket” is far reaching – saving countless lives not just in North Carolina but nationwide.”
Since the Governor’s Highway Safety Program launched “Click It or Ticket” in 1993, the number of reported crashes, fatalities and injuries involving unbelted passengers has dropped dramatically in North Carolina. Law enforcement officers responded to 38,289 crashes involving unbelted passengers in 1992, the year before the campaign started. By 2012, the totals dropped to 8,187.
“We credit the effectiveness of our “Click It or Ticket” campaign for dramatically reducing the number of crashes involving people who didn’t buckle up,” said Don Nail, interim director of the Governor’s Highway Safety Program. “But, there are still North Carolinians who don’t wear their seat belt when they get behind the wheel. Until every person in our state abides by the law, we’ll continue to lead the way in seat belt safety awareness.”
The “Click It or Ticket” campaign runs through the Memorial Day holiday weekend and ends on June 2. During that time, law enforcement officers will step up patrols statewide and cite those who do not buckle up.
NCDOT produced a public service announcement to remind drivers and passengers that wearing a seat belt during a crash not only reduces your chances of suffering critical injuries or even death by 50 percent, but will also save you $161 in fines if you are caught without your seat belt fastened.
In addition to enforcement efforts, the Governor’s Highway Safety Program will hold regional anniversary events in Elizabeth City, Clyde and High Point next week to retrace the historic first steps of the “Click It or Ticket” campaign.
The Macon County Commissioners will be meeting Monday night at 7pm. I have embedded both the public agenda for your convenience and the press kit as well in the interest of promoting transparency. I will be posting a nearly live play by play on Google Plus the night of the meeting. Please circle Macon Media on G+ and follow us on Facebook to keep informed on the meetings and events that we cover.
MACON COUNTY BOARD OF COMMISSIONERS
MAY 20, 2013 – 7 P.M.
CONTINUED SESSION
AGENDA
HIGHLANDS CIVIC CENTER
600 NORTH 4TH STREET
HIGHLANDS, NC
1. Reconvene and welcome by Chairman Corbin
2. Announcements
3. Moment of Silence
4. Pledge of Allegiance
5. Public Hearing(s) – none
6. Public Comment Period
7. Adjustments to and approval of the agenda
8. Reports/Presentations
A. Presentation of the proposed Fiscal Year 2013-2014 budget – County Manager
9. Old Business
10.New Business
A. Presentation of proposed revisions to the subdivision ordinance – County Attorney
B. Establishment of a cemetery board for Macon County – County Attorney
C. Consideration of bid for computer hardware for Macon County Schools
D. Funding for No-Rise Study at Macon County Airport – County Manager
E. Southwestern Commission Regional Visioning Effort – Chairman Corbin
F. Consideration of declaring ambulance as surplus and donating the same to the Town of Highlands Police Department – County Manager and County Attorney
11.Consent Agenda All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners.
A. Minutes of the April 9th, April 12th, April 18th, and April 23rd meetings
B. Budget amendments #169, #174 and #175
C. Tax releases (none)
D. Consideration of county management records retention and
disposition schedule
E. Change to Macon County Public Health Fee Schedule
F. Pool hours/prices for Macon County Parks and Recreation
G. Monthly ad valorem tax report (no action necessary)
12.Appointments
A. Board of Health (three seats)
B. Social Services Board (one seat)
C. Planning Board (one seat)
13.Closed session (if necessary)
14.Adjournment/Recess
The Franklin Town Board of Aldermen met last night for a budget work session with the town manager. I have transcribed the budget message and placed it below, and then a copy of the budget has been embedded below that, and it is downloadable so that you can download it and keep it for your records. Any mistakes in the transcription posted below are mine. I made a few cosmetic changes for an improved presentation on this blog. I was not present during this meeting, and set up a video camera to record the meeting while I was manning another camera across town at a meeting of the Macon County Board of Commissioners. I would like to thank Travis Tallent of the Macon County News for keeping an eye on the camera for me.
TOWN MANAGER'S BUDGET MESSAGE
FISCAL YEAR 2013-2014
The Town of Franklin remains in a solid financial condition with a stable fund balance and a current ad-valorem tax rate of $0.25 per $100. The overall slow recovery of the economy has essentially resulted in very slow growth in our revenue sources, especially sales tax and interest on investments. Although there are many issues for consideration by the North Carolina legislature that may have profound effects on municipalities and possibly our funding sources, this budget was developed based on current conditions. Any significant changes that develop at a later date concerning municipalities will require further consideration and subsequent action.
Debt Service
All debt payments are fully budgeted as required by law. The Town is completing the sewer plant renovation which will be complete by mid-summer and the additional debt service for this project is included within this budget.
Personnel
This budget calls for a 2% cost of living adjustment for all positions. One salaried management position in the fire department budget will be divided into two entry level staff positions. In lieu of replacing a full-time employee in the Streets Department, funds are allocated to hire a part-time employee to assist with mowing and general maintenance during the Spring and Summer months. Employee benefits will remain unchanged.
Operating Capital Outlay
The police department will be replacing two patrol vehicles with over 100,000 miles. Public works will replace one 1/2 ton pickup that was delayed from being purchased in 2013/2013, and a new leaf collection vacuum will be purchased to coincide with a leaf collection box purchased for an existing truck.
Special Projects
Funds are budgeted for upgrades to the gazebo area at Town Square and to initiate planning for possible uses of the Whitmire property.
By Department
Water/Sewer: Funds are budgeted for four small water and sewer replacement projects. Funds are budgeted for refurbishment of the belt press at the sewer plant. Funds are also budgeted for a flow study ofn the Cartoogechaye Creek in anticipation of planning for the water plant upgrade/expansion in the next five years.
Police Department: Bulletproof vests that are nearing expiration will be replaced. Funds were increased for fuel costs and increased vehicle maintenance.
Fire Department: replacement of uniforms and protective gear per the 10 year strategic plan continues.
Water/Sewer Rates
The Board of Aldermen initiated a water and sewer rate increase last fiscal year to be completed over a two year period. This budget anticipates completing that rate increase process this year resulting in an increase for residential water services inside the city limits from $1.90 to $2.50 per 1,000 gallons of usage and an increase for residential sewer services inside the city limits from $0.27 per 100 gallons usage to $0.35 per 100 gallons usage. The increases are necessary to fund debt service on the new sewer plant renovation and provide funding for future water treatment facility renovations. The disposal fee for septic waste accepted at the sewer treatment plant should also be changed from $50 per load to $0.05 per gallon to fairly distribute expenses based on truck capacities.
Conclusion
This budget for FY 2013/2014 is balanced in accordance with the North carolina Local Government Budget and Fiscal Control Act and continues to provide existing services while meeting the governing board's priorities and policies. No property tax increase is requested or recommended and the ad valorem tax rate should remain at twenty-fice cents ($0.25) per one hundred dollars ($100) of valuation.
The Macon County Commissioners met on May 14, 2013. Here is the video, public agenda and the press kit packet for the meeting. I was unable to post a play by play of the meeting.
Macon County Board of Commissioners
May 14, 2013
AGENDA
1. Call to order and welcome by Vice-Chairman Beale
2. Announcements
3. Designation of authorized signers for the Macon County Inmate Account -- Finance Director
4. Consideration of Budget Admendment #168 -- Finance Director
5. Reports/Presentations (moved from May 20th meeting to the 14th)
A. Little Tennessee River Greenway restoration project – Sunny Himes
6. Closed Session Per G.S. 143-318.11(a)(3) - To consult with the attorney
7. Recess until Monday, May 20, 2013 at 7pm at the Highlands Civic Center, located at 600 North 4th Street, Highlands, NC 28741
The Franklin Tourism Development Authority met last night and the video above is of that meeting. The agenda has been posted below for your convenience.
REGARDING THE NEW TDA INTRO/OUTRO MATERIAL
I left a camera running in the town hall so I could could catch this meeting while I was across town recording the Board of Education meeting [see video of that here]. You'll notice the beginning of the video why I feel it was necessary to leave a babysitter for the camera. I've had unattended cameras mysteriously shut down in the town hall before while I was attempting to cover other meetings at the same time and even when I take a simple trip to the restroom during a meeting.
I am grateful that Brittney Burn of the Macon County News agreed to watch the camera for me while I was filming the Board of Education meeting. She was able to make sure that the camera recorded the meeting without molestation by elected or appointed government officials.
I almost always run the camera (as well as audio recorders, which are always on when I am in a meeting room) for several minutes prior to all meetings and have never before before encountered a situation from this guy wanting me to shut down my camera and had always suspected that someone else of shutting down my cameras in the town hall. Now, I'm not so sure. At any rate, the little piece of video will make a nice addition to a montage of public officials telling me to shut the camera off or making unkind gestures or comments about it's presence during meetings. LOL
The Board of Education went into closed session for about an hour and when they came out, Dr Jim Duncan, the county school superintendent, announced that he would be sending letters to first year probationary teachers informing them that their contracts would not be renewed. He said that a final determination would be made by the board at the next meeting based on what happened at the next meeting of the county commissioners (May 20th at 6pm).
The Board then voted to postpone their next meeting (which had previously been scheduled to take place at the same time as the county commissioner meeting, to 6pm on May 28th at Nantahala School. The meeting was then adjourned.
The Fraternal Order of Police Lodge #81 of Macon and Jackson Countuies held a Law Enforcement Memorial Service to honor the police officers in North Carolina who died in the performance of their duties in 2012.
I have a video (above) of the event, as well as a photo essay (below) of the memorial service:
The Franklin Town Board of Aldermen will be meeting tonight at 7pm for their regular monthly meeting. I plan on being there to record the meeting. The nearly live play by play will be posted on G+ at http://is.gd/MaconMedia
Video of the April 1, 2013 meeting is available as well as video of the Annual Retreat is available for review before you attend tonight's meeting.
I have posted the public agenda and press kit below for your convenience.
Town of Franklin Board of Aldermen
Meeting Agenda
Monday May 6, 2013 - 7:00 p.m.
1...Call to order -Mayor Collins
2...Approval of the April 1, April 13 and April 23, 2013 board minutes
3...Public session
4...New business
•Presentation of the proposed fiscal year 2013-2014 budget- Town Manager Warren Cabe
•Set budget work session for Tuesday May 14, 2013 at 5:30 p.m.
•Set public hearing for the fiscal year 2013-2014 budget for Monday June 3, 2013 at 7:05 p.m.
•Budget amendment- Finance Officer Janet Anderson and Police Chief David Adams
•Street closing request for Taste of Scotland- Main Street Executive Director Linda Schlott
•Appointment of Leland Riske to fill vacancy on Tourism Development Authority- Assistant to the Town Manager Summer Woodard
•Appointment of Josh Drake to fill vacancy on Tourism Development Authority- Assistant to the Town Manager Summer Woodard
•Discussion on electronic public notice bill- Aldermen Bob Scott
•Discussion on blanket liability insurance policy for festivals and events- Town Manager Warren Cabe
•Discussion on banners
5...Legal
•Discharge of firearms ordinance-Town attorney John Henning Jr
•Solicitor’s ordinance- John Henning Jr
•Western North Carolina Hospice House- John Henning Jr
•Proposed Unified Development Ordinance concerning internet gaming devices- John Henning Jr
•Update on Angel Medical Center lease- John Henning Jr
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